The name of the organization is “Jhenidah Ex-Cadets Association, North America (JEXCA NORTH AMERICA).
The Organization is a non-political and not for profit social and voluntary organization with the IRS Tax-ID 46-2817378 and comprised of the ex cadets (Alumni) of the Jhenidah Cadet College, Bangladesh living in the North America.
JEXCA NORTH AMERICA shall function as a local chapter of JEXCA and shall follow the Constitution of JEXCA in principle and JEXCA NORTH AMERICA Chapter’s By-Laws for its day-to-day function. This set of JEXCA NORTH AMERICA Chapter By-Laws shall be supplement to the JEXCA Constitution.
a) The main objectives shall be those of JEXCA as outlined in the JEXCA Constitution.
b) Any article in the By-Laws shall supercede the relevant article of the JEXCA Constitution.
c) JEXCA NORTH AMERICA shall identify, sponsor and fund human development and social projects in North America or in Bangladesh.
JEXCA NORTH AMERICA
13 Cardinal Drive
Plainsboro, NJ 08536
5. Memberships and Fees:
- Primary Membership in JEXCA NORTH AMERICA is open to a former cadet of Jhenidah Cadet College who is living in North America.
- Voting Membership in JEXCA NORTH AMERICA Chapter shall be limited only to JEXCA USA primary members who have paid the dues as specified by the Executive Committee (EC).
- Associate Membership in JEXCA NORTH AMERICA shall be open to the spouses and children of the primary members and former Teachers of Jhenidah Cadet College and their family members living in North America, however, they will not have any voting right.
- Honorary Membership
- Any person who has rendered outstanding services to JEXCA, JEXCA NORTH AMERICA or to the nation may be invited to become an Honorary Member of the organization by a majority decision of the Executive Committee.
- Any Honorary member shall be eligible to enjoy all the facilities extended to the general members by JEXCA NORTH AMERICA but will have no voting rights.
- The Honorary members shall not be required to pay membership dues to the organization.
- Any member may withdraw his/her membership only through written notice to the Executive Committee. Any member may be removed or expelled only by a decision of the General Meeting on grounds contravening the organization or discipline or any other ground which the meeting decides reasonable.
- The annual membership dues for primary membership shall be reviewed and determined as deemed necessary by the Executive Committee. The Lifetime membership dues will be a one-time fee and shall be reviewed and determined as deemed necessary by the Executive Committee.
6. Membership Application:
- Paying the membership dues by the due date will constitute the Membership Application and shall automatically make the applicant dues paid member of JEXCA NORTH AMERICA Chapter.
- The members shall be only members in the organization, and JEXCA NORTH AMERICA Chapter shall solely own any business(s), all company assets, liabilities, and financial certificates.
- The organization shall be registered in the name of JEXCA NORTH AMERICA.
- The organization “JEXCA NORTH AMERICA” was formed on the 1st of August, 2002.
- The organization “JEXCA NORTH AMERICA ” shall consist of the following committees:
(A) The General Committee
(B) The Executive Committee
A. The General Committee:
(I) The General Committee shall be composed of all the voting members of the Organization.
(II) The General Committee shall elect the office bearers of the Executive Committee of the Organization.
(III) The General Committee shall have the power to approve, amend, and adopt the By-Laws, approve any and all project(s) and to cancel any such project exceeding $10,000.00 with a 2/3rd (two third) majority of the participants which is to be recorded in writing.
(IV) There shall be at least one (1) General Meeting of the General Committee in a Fiscal year. The General Meeting shall be called the “Annual General Meeting” and shall be held during the Memorial Day weekend every year or some other time determined as appropriate by the EC. In the Annual General Meeting, the President, General Secretary and other officers shall submit yearly reports as necessary.
(V) If necessary, the EC shall call a Special General Meeting at any time of the year. The EC shall also call a Special General Meeting in the event at least 51% or fifty of the voting members (whichever is less) demand such a meeting in writing or by e-mail.
(VI) A written notice of each meeting, annual or special, shall be served to the voting members stating the time and place to be held, either personally or by first class mail or by e-mail, by or at the direction of the President, the General Secretary, or any other designated officer, not less than ten or more than fifty days before the date of the meeting. All correspondences shall be posted on JEXCA NORTH AMERICA (www.JEXCA.org.bd) website.
B. Executive Committee (EC):
(I) The EC shall consist of seven (7) members as follows and shall be directly elected by the voting members for a two-year term. Their election shall be validated and communicated to all the members in writing or by email or through web posting by the Election Commission. The term for the EC shall commence on July 1 of the election year and end on June 30 of the second year.
(b) General Secretary
(c) Organizing Secretary
(d) Cultural Secretary
(f) Associate Jexca member
(g) Executive Members (up to 3)
(II) All members of the EC shall be held accountable to the General Committee, irrespective of their positions in the committee. All EC members except the President shall directly report to the President.
(III) The EC shall be responsible for the day-to-day operation of the organization and shall appoint as and when necessary one or more sub-committees from among the general members.
(IV) The EC shall meet at least once every three month in person or by phone or net meeting.
(V) The EC shall be elected for one two-year term.
(VI) The EC shall render voluntary services.
(VII) All EC members must reside in North America.
(VIII) The members of the EC shall by default function as Organization Office Bearers and be responsible for the following functions:
He is the Executive head of the organization. He shall preside over the meetings of the EC and the General Committee. He shall call the special general meeting. He shall be one of the signatories for the operation of all bank accounts. A member cannot be elected a President for more than two consecutive terms.
He shall be the Secretary of the Organization and call meetings of the EC and General committee. A member cannot be elected a Secretary for more than two consecutive terms. The General Secretary shall approve the membership application. He shall call the General Meetings and be responsible for preparation and presentation of reports to the general committee. He shall maintain and send the minutes of all EC or General meetings to all general members within two (2) weeks from the date of such meeting.
He shall be the Treasurer of the Organization and shall be responsible to organize and collect all application fees and other payments and keep all accounts. He shall deposit money and checks to the bank account and reimburse money as per direction of the EC. He shall be responsible to organize fund raising at the discretion of the EC and operate and promote fund raising. A member cannot be elected a Treasurer for more than two consecutive terms. He is a signatory of the bank accounts.
Executive Members (3):
A total of three (3) Executive Members will be elected. They shall be responsible for any project(s) or functions as designated by the President and/or Secretary. A member cannot be elected an Executive Member for more than two consecutive terms. One of the Executive Members will be designated as a signatory of the bank account.
In absence of any member of the EC, the President of the organization shall be responsible for the execution of the absent member’s function through nominating/co-opting a general member and delegating the responsibilities.
(I) The day-to-day expenses, registration and other legal fees shall be financed from the membership fees and donations from the members.
(II) In case of any shortage of fund, the EC shall raise additional funds from the members as when necessary.
(III) The bank accounts of the Organization shall be operated by any two EC members among the Treasurer, the General Secretary, and the Executive Member. Two of the three aforementioned EC members shall co-sign all checks issued by the Organization
10. Funds and Payments:
(I) All members shall pay yearly dues for the next 12 months in January every year.
(II) Members may pay any donation at any time of the year and may designate the use of the donation for any specific cause or project. If not mentioned, the EC shall use the donations as deemed necessary.
(IV) The Treasurer shall organize the fund and deposit immediately to the respective bank accounts.
11. Election of Officers:
The President shall dissolve the EC by 30th of June every election year; new EC members shall be elected in the month of May every election year prior to or during the Annual General Meeting, and their election shall be validated, ratified, and recorded in writing in the Annual General Meeting of that year. The EC shall take over by the 1st of July every election year.
12. Election Procedure:
The EC shall appoint a 3-member Election Commission for the sole purpose of conducting the election of the EC in any election year and shall appoint the Chief Election Commissioner from among the three members. The EC shall appoint the Election Commission not less than one month and not more than three months prior to the election. The Election Commission members will not be eligible to participate in the election for any EC position, nor shall they directly or indirectly campaign on behalf of any candidate after the list of candidates are announced. The Election Commission members shall cast their votes in favor of any candidate of their choice. The Election Commission shall notify all the voting members of the voting procedure and publish the election procedure on the JEXCA NORTH AMERICA website prior to the election and shall conduct the election as per the published election procedure. The Election Commission’s verdict as regards to the eligibility and election of the EC members shall be deemed final. Any grievance arising from the election shall be automatically referred to the General Meeting for resolution.
13. Nomination Process for election to the Executive Committee:
Any eligible member may seek or nominate another eligible member for an elected position of the Executive Committee by submitting the information electronically or in writing to the Election Commissioner. The information must be received by the Election Commissioner by the due date published by the Election Commission and shall contain the following information for both the Nominee and the Nominator (if different).
- Name, Cadet No., and Batch No.
- Position sought, Term
- Mailing Address, email and contact phone number
- Name, Cadet No., and Batch No.
- Mailing address, email and contact phone number
After verifying eligibility (eligible membership list and contacting the candidates) of the candidates, the Election Commission will publish the list of all the eligible candidates to all eligible voters and notify the candidates.
(I) The quorum for any EC meeting shall be at least four (4) in person or by phone.
(II) The quorum for any General Meeting shall be more than 10 (ten) members or more in person as long as the meeting notices were published as required in Article 7A(V)). The subsequent withdrawal of any member from the meeting, after the commencement of the meeting, or the refusal of any member represented in person shall have no effect on the existence of a quorum, after a quorum has been established at such meeting.
15. Voluntary Services:
All members shall be required to render voluntary services as and when deemed necessary by the EC. Due considerations shall be given to the availability and other obligations and responsibilities of the member(s). The EC shall have the right to request any member for such voluntary services, when necessity arises.
16. Compliance With Other Internal Revenue Laws:
JEXCA NORTH AMERICA is organized exclusively for charitable, educational, and scientific purposes, within the meaning of section 501(c) (7), including, for such purpose, the making of distributions to organizations that qualify as exempt organizations under section 501(c) (7) of the Internal Revenue Code, or corresponding section of any future federal tax code.
No part of the net earnings of the organization shall incur to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of the propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c) (7) of the Internal Revenue code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon dissolution of the organization and after paying or adequately providing for debts and obligations, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (7) of the internal Revenue Code, or corresponding section of any future federal tax code, or be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purpose or to such organization, as said Court shall determine, which are organized and operated exclusively for such purposes.
There are a total of 16 (eighteen) Articles in 6 (six) pages incorporated in these By-Laws of JEXCA USA including the following Articles that have sections and sub-sections as indexed below:
Article 7 has two sections A and B